Municipal Clerk

Charlet Cheeseman

CCheeseman@pittsgrovetownship.com

856-358-2300 X6012

Office Hours:
Monday - Friday
8:30am-4:30pm

Statutory Duties of the Municipal Clerk:

  • Secretary to the Governing Body
  • Secretary to the Municipal Corporation
  • Election Official
  • Administrative Official

Secretary to the Governing Body

  • Attends and records meetings of the Governing Body, prepares agendas for the meetings and distributes Official Minutes
  • Compiles, investigates and prepares documents pertaining to items requiring Township Committee action, including creation of ordinance, resolutions and proclamations
  • Handles municipal correspondence
  • Acts as liaison between the public and the Township Committee Council
  • Administers and records Oaths of Office
  • Maintains custody of all official records that are not specifically handled by other departments

Secretary to the Municipal Corporation

  • Signs majority of official documents, attests signature of municipal officers and officials
  • Maintains custody of the Municipal Seal
  • Maintains legal documents.
  • Upholds citizenry's right to access public records under the N.J. Open Public Records Act (OPRA).

Election Official

  • Certifies vacancies existing on the local level
  • Maintains receipt of nominating petitions and certification to the County Clerk of local candidate nominated by petition
  • Exercises quasi-judicial authority in determining the validity of petitions
  • Furnishes material for local elections
  • Maintains receipt of election results

Administrative Official

  • Issues licenses and permits: ABC liquor, bingo, raffles, peddlers, animal, etc.)
  • Receives and files bonds 
  • Directs correspondence and inquiries to various departments for action
  • Serves as coordinator and records manager responsible for implementing local archives and records retention programs